Booth Fees, Sales Reporting, Payment
The Market Manager and Committee will establish a fee schedule for all Market booths and commissions prior to each market season. Vendors are required to honestly report all sales made by the vendor or vendor’s agents at each Market.
FAILURE TO ACCURATELY REPORT ALL SALES WILL RESULT IN IMMEDIATE EXPULSION FROM THE MARKET WITH NO RETURN RIGHTS. The Market Manager will collect payment at the conclusion of the market. Failure to comply with fee payment on Market days will result in a $15.00 fine. Vendors will not be allowed to set up until past obligations have been cleared.
PLEASE NOTE: All vendors with assigned stalls must be at their stall 30 minutes prior to the start of the market or have made prior arrangements with the Market Manager. After that time the stall will no longer be held for assigned vendor. Violations of this policy could result in loss of assigned stall on the day of the violation. Repeat violations may result in loss of assigned stall space or expulsion from the Market. If you cannot attend the Market on a day you have committed to, please contact the Market Manager 48 hours in advance. Failure to do so may result in a $50 fine. Please be considerate of your fellow vendors, patrons and Market Manager and Staff. If day of emergencies arise, please TEXT the Market Manager (number will be shared with future, confirmed Market information).
The Market Manager will make all stall assignments. Vendor locations and other considerations are made at the Market Manager’s discretion taking into consideration product mix, customer flow, special promotions, and vendor seniority. While we will try to keep your space consistent, your space is subject to change.
Set-Up and Tear-Down
The street will be closed to all “through” traffic 2 hours prior to the start of the market and 2 hours following the conclusion of the market. Vendor set-up will begin 2 hours prior to the opening of the market and conclude 30 minutes before the market opens. During that period vendors may enter the Market area with their vehicles for the purpose of unloading only (except vendors with parking rights). Vendors should unload promptly and then move vehicles offsite. A clear and drivable lane must be kept open at all times. A Vendor may not begin setting up his or her stall spaces until his or her vehicle is moved offsite. NO VEHICLES WILL BE PERMITTED TO ENTER THE MARKET SITE 30 MINUTES BEFORE OPENING. All vendors are required to remain at their stall spaces until the closing of the market even if they have sold all their goods. NO VEHICLES WILL BE ALLOWED TO ENTER THE MARKET SITE UNTIL AT LEAST 20 MINUTES AFTER THE CLOSE OF THE MARKET or whenever the street is free of Patrons. Please adhere to the discretion of people manning the barricades. Vendors should not leave the Market to retrieve their vehicles until they have completely taken down their stall space(s) including packing up all remaining product, collapsing canopies or tents, and cleaning up any debris.
Stall Clean Up
Each vendor is responsible for cleaning his/her stall area to the satisfaction of the Market Manager. This includes removing all debris, sweeping and, if necessary, washing down the stall site. Vendors are expected to remove all waste generated by the sale of their product. Vendors must not dump oil or oil debris into flowerbeds, garden areas, streets, sidewalks, or storm drains, sinks, toilets or anywhere else within the Market Site. All vendors must bring containers suitable for waste removal, including oily waste. Prepared food vendors must have an impermeable tarp or mat under the entire stall to protect the sidewalks and streets from grease and food waste and as well as overhead coverage if required by the Denver County Health Department. Vendors not adhering to this policy risk cleaning fines.
All vendors must haul out their trash at the end of the day. On-site trash receptacles are for customer use only. Vendors may request permission from the Market Manager or designee to use customer receptacles at the end of the Market day if space permits. In an effort to be environmentally friendly we request vendors use recycled goods and recycle waste whenever possible.
All vendors who wish to erect canopies on the Market site during a normal period of operations, including set-up and takedown periods, are required to have their canopies sufficiently and safely anchored to the ground from the time the canopy is erected to the time it is taken down. Any vendor who fails to properly anchor his or her canopy will not be allowed to sell at the Market on that day, unless the canopy is first taken down and stowed. A rule of thumb for weights is 40# per leg of your canopy.
Pricing of goods sold at the Market is solely the responsibility of the individual vendor.
Please see FAQs on the HobNob website for more information on obtaining a temporary retail food license.
Vendors are required to comply with City and County of Denver and State of Colorado policies; all taxes, licenses, permits and liability/product insurance are the responsibility of the Vendor. All Vendors are required to have a State of Colorado Sales Tax License, visit denvergov.org for more information.
Vendors selling food must have a temporary restaurant permit of the City and County of Denver (if you have a temporary restaurant permit from another City you are required to obtain a permit from the City of Denver as well.) Vendors may take completed paperwork (Temporary Restaurant License application, Acknowledgement letter, Affidavit of commissary form, both pages) to the Department of Health for approval, their offices are located at 200 W 14th Ave (southwest corner of 14th and Bannock), 2nd floor between the hours of 8am and 5pm, Monday through Friday. It is recommended to call in advance and confirm someone will be available to process your request. Upon approval from the Health Department, participating restaurants will need to take the completed paperwork to the Department of Excise & Licenses located at 201 W Colfax Ave, 2nd floor. Please be advised that Dept. of Excise & Licenses closes at 4 pm. For more information on temporary restaurant licenses please visit denvergov.org/DEH .
If you will have an open flame at your booth please contact the City of Denver Fire Department for information on receiving an open flame permit. Vendors are required to have all documentation and permits on site during the Farmers Market. It is the sole responsibility of the vendor to comply with special event city policies. Please visit www.denvergov.org for a complete list of requirements.
The Colorado Cottage Foods Law: Passed in 2012 allows for the manufacture and sale of some baked goods without any licensing or regulatory requirements. See this link for more information under the “Guidance on Colorado Cottage Foods Bill” heading.
Operating under this law will have a number of requirements that must be adhered to, including education requirements and a cap on the amount of revenue generated. Also these foods can only be sold retail—not wholesale. In order to operate under this law at a temporary event, a vendor must have all their food prepackaged (no open food handling at the event) and labeled according to the requirements in the law (see the link for more info).
Vendors are not permitted to smoke in or around their booth area. You must move away from the marketplace.
Each booth space must prominently display a sign clearly identifying the farm or business by name and location. Signs must be in place by the opening of the booth. All product descriptions must be accurate. Signs may not be placed in the walk ways.
Only select produce and nursery vendors will be allowed to sell from their vehicles, all others will be required to park their vehicles off site. All vendors parking on-site must have an approved metal oil drip pan under their vehicles at all times.
Vendors advertising products that are “Organic”, “Unsprayed” or “Natural”, etc. are not required to be certified by any recognized certification agency. All vendors are required to advertise truthfully and to respond to customers’ questions in a like manner.
Weights, Measures, & Labeling
All weighing or measuring instruments or devices used for commercial purposes must be correct. This ensures that buyers receive sufficient and accurate information with which to compare quantity and price. Pre-packaged products must be labeled with the quantity and/or amount. Vendors in violation of this policy will be expelled from the Market with no return rights.
Vendors shall dress appropriately and engage with the Market Manager and patrons in a courteous manner. If vendor or employee(s) should become unruly it may result in immediate expulsion from the market, at the Market Manager’s discretsion. If the conflict continues, Market Manager has the right to reach out to law enforcement for assistance. Please limit selling to inside your booth, all vendors and employees must remain inside the booth. “Hawking” is strictly prohibited.
Vendors are strongly encouraged to obtain general liability insurance. HobNob Events and the Markets are not responsible for any loss or damage incurred or caused by vendors.
The Market Manager or his/her designee has the right to impose disciplinary action at the Market site. In the event of customer dissatisfaction, the dispute must be resolved to the satisfaction of the customer and Market Manager in a timely manner. Failure to do so will result in expulsion from the Market. The Market Manager has the authority to grant exceptions to Market policies on an individual basis for reasons of dire need. Should any vendor, at any time, occupy the premises in a manner contrary to this agreement, upon request of Market Manager, the vendor shall immediately cease such offending conduct. Failure to immediately comply as requested shall be cause for the revocation of this permit and expulsion from the Market. Upon revocation, vendor shall promptly vacate premises. Upon failure to vacate, the Market shall have removed all property of vendor from the premises at vendor’s expense. The Market is relieved and discharged from any/all loss or damage caused by such removal. The Market shall not be responsible for storage or safekeeping of property so removed.
The Market Manager (or designee) coordinates all the activities of the weekly functioning of the Market and implements Market policies, including oversight of the Market set-up and cleanup, daily assignments, collection of stall fees commissions and sales information, and assuring vendor compliance with all Farmer’s Market policies. The Market Manager also acts as a conduit of information from the vendors and customers to the Farmer’s Market Committee. The Market Manager has complete authority to interpret and implement Market policy.